Standing Orders – AIESEC Alumni International

The Chairperson is to be appointed by the Executive Board in advance of the Congress. In his/her absence, the president of AAI shall occupy the Chair until the nomination of a new Chairperson.
The Congress Chair should be ratified by Congress. When this fails, a new Chair should be elected at the beginning of Congress.
The Chairperson shall be the sole/final interpreter of the law, statutes and standing orders during Congress.
The Chairperson shall neither vote nor take part in the discussion at Congress meetings over which he/she is presiding. If the Chairperson wishes to express an opinion or provide information on any motion, he/she may do so only with the permission of the meeting.
The Chairperson shall inform participants of the formal procedures regarding Congress at the opening of Congress.

To ensure clarity with respect to the quorum, proxies, votes by correspondence and electronic votes, and to avoid confusion during voting, a register shall be kept of attendance at each meeting of Congress.

Only members shall be eligible to vote. Each member shall have one vote.
Proxy voting is allowed, but one member present at the legislative session can accept 20 proxy votes at a maximum.
Correspondence voting is allowed.
Electronic voting is allowed when organized; this is the decision of the Executive Board.
Members not personally present have to choose between proxy or correspondence/electronic voting.
In voting, motions shall be carried by a simple majority unless the statutes provide otherwise.
Votes shall be cast in the following order:
- Votes in favor
- Votes against
- Abstentions

If the number of votes in ffavorand against a motion are equal, the motion shall be regarded as not carried.

If requested by one-third of the voting members present, a decision on any motion, amendment or mandate shall be taken either by a secret ballot or by a roll call.

Minutes shall be taken of the proceedings of the Plenary legal meeting of Congress. · In preparation for the legislative meeting, the Executive Board shall appoint the

Secretary of the meeting to take minutes.

Only members can attend the legislative meeting.
All members shall be entitled to attend and speak at all sessions of Congress.
Observers and guests of the Congress shall only be heard with the permission of the meeting.
All members shall have the right to propose or second motions and amendments to the extent that their subject is part of the agenda.
The Executive Board shall have the right to propose motions and amendments to the extent that their subject is part of the agenda.

No motion or amendments shall be open for discussion until it has been seconded, but the proposer shall have the right to speak on a motion in order to find a seconder.
No matter shall be discussed unless it concerns an item on the agenda.
A motion shall only be open for discussion or amendment after the proposer and seconder have been given the opportunity to speak in support of the motion.

A speaker shall direct his/her speech directly to the motion or amendment under discussion. If no definite motion or amendment is before the meeting, the speaker shall direct his/her speech strictly to the point of the agenda under discussion.
Speakers shall address themselves solely to the Chair.
No member shall be allowed to speak more than once on a motion, as long as a member who has not spoken on that motion desires the floor. No member shall speak for longer than five minutes at one time without pthe ermission of the meeting.
The Chairperson has the right to make a speakers list and close it according to his/her discretion.

These Standing Orders may be changed at any Congress provided the proposal for amendment receives a two-thirds majority of the members voting.
Proposed changes have to be included in the convocation sent to members four weeks before Congress

Approved at the 2014 Mexico Congress